Beyond screening: Rethinking the pathway to meaningful learning support

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Cognitive assessment tools play a key role in identifying additional learning needs in post-16 education, but assessment alone does not unlock funding or outcomes. Real impact comes from embedding screening within a structured cycle of personalised planning, targeted support, and evidence of progress, enabling providers to deliver meaningful learner progression while remaining compliant.

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A focus on Aptem Assess interactive games: Picture Completion

The Aptem Assess picture completion task on a laptop screen

‘Picture Completion’ is one of the eight tasks that comprise Aptem Assess. Aptem Assess is designed to measure key cognitive abilities that underpin learning and achievement rapidly. In a short amount of time, it can indicate which learners may have an underlying specific learning difficulty and require further exploration of their learning support needs.

The Picture Completion task involves a learner viewing an image with a missing segment and identifying the missing piece from a set of options, some of which may be rotated. This task measures visual perception and visual-spatial reasoning, which are involved in shape recognition and object rotation.

Visual reasoning and learning processes

Visual reasoning plays a key role in learning content that requires an understanding of diagrams, maps and other visual-spatial information.  It is important in tasks that involve interpreting visual information to solve problems, for example, as recognising patterns and drawing inferences from charts. Additionally, the ability to visualise and mentally rotate or manipulate objects is important for many practical, science and engineering tasks such as assembling equipment.

Lower visual processing ability is likely to impact learning and assessment activities significantly depending on the content and tasks, for example:

  • Difficulty in keeping up with visually presented material. This can also impact reading, writing and mathematics.
  • Challenges in understanding maps, graphs, charts, flow charts and diagrams.
  • May affect the learners’ ability to recall visual information
  • Understanding objects that need to be mentally rotated or transformed. This can particularly affect problem-solving in maths, geometry and other STEM subjects.
  • There is a possibility of confusion between similar visual information. At a detailed level, this could result in reading or maths errors with similar-looking letters or numbers.

Visual processing difficulties are a common feature among dyslexics. These difficulties impact how written symbols are processed, which can affect reading, writing, and also understanding signage.

The science of measuring visual-spatial reasoning

The Cattell-Horn-Carroll (CHC) model of intelligence defines Visual Processing (Gv) as a broad category comprising a number of narrow abilities relating to tasks such as reconstructing incomplete images:

  • Visualisation – the ability to mentally manipulate 2-D or 3-D visual patterns.
  • Flexibility of Closure – the ability to identify a visual object when part of it is hidden or missing.
  • Visual Memory – being able to recall visual patterns or images

Within validated educational tests, visual processing and reasoning is assessed using a number of different tasks, including:

  • Rearranging cubes with faces partially or fully coloured faces to replicate a target pattern.
  • Identifying missing elements in a picture. Aptem uses a multiple-choice version of this task.
  • Determining if two images or patterns are rotated versions of the same shape.
  • Identifying whether a target image is embedded within another image.

Visual processing and reasoning is a key component of our cognitive reasoning abilities, and is important when using written, non-verbal and spatial information. Several studies link weak visual processing to learning disabilities such as dyslexia and dyscalculia. However, adjustments and intervention training have been shown to positively support learners.

Learn more about Aptem Assess

For an estimated 87% of learners, the Aptem Assess cognitive assessment with an included verbal reasoning test will take no more than 15 minutes. You can learn more about these tools in our brochure.

If you would like to integrate Aptem’s cognitive assessment into your delivery, book a demo, or if you are an Aptem customer, please speak to your Customer Success Manager.

Discover the other Aptem Assess games

A focus on Aptem Assess interactive games: Number recall

‘Number Recall’ is one of the eight tasks that comprise Aptem Assess. Aptem Assess is designed to rapidly measure key cognitive abilities that underpin learning and achievement. In a short time, it can indicate which learners may have an underlying specific learning difficulty and require further exploration of their learning support needs.

The Number Recall task involves a learner recalling a number consisting of 5 or more digits, which was previously displayed onscreen. This task is mainly a measure of memory span but also involves working memory elements.

Memory span relates to the ability to encode information and then immediately reproduce that information. Working memory is the ability to perform simple manipulations of information within short-term memory, such as reversing a list of numbers. 

Memory and learning processes

Memory function is fundamental to retaining information and learning new skills. It is a key part of the working memory system which supports learning, problem-solving, and reasoning. Memory span is limited in capacity, with most individuals being able to recall lists of between 5 and 9 items (Miller, 1956). However, more recent research suggests a capacity of 4±1 (Cowan, 2001) when the length of the list is not initially known. Thus, memory span is important for simple memory tasks, such as recalling a security pin number or a phone number, as well as more complex memory tasks.

An individual’s memory span and capacity have an impact on many fundamental learning and assessment activities, such as:

  • The retention of words and sentence phrases to process and understand complex text.
  • Storing numbers and arithmetic operations while doing calculations.
  • Supporting the learning of new words, vocabulary, and sounds.
  • Contributing to the ability to switch between different tasks and attention.

Without intervention, individuals whose memory span is below the average range are likely to experience a number of challenges with learning and assessments, including:

  • Struggling to follow long or multi-step instructions due to limited capacity to encode and process them.
  • Difficulty remembering and manipulating information over a short period, resulting in high forgetting rates.
  • Finding it more challenging to take notes at speed or solve multi-step problems.
  • Likely to make errors when trying to recall information accurately.

Individuals with learning disabilities, including dyslexia and ADHD, can exhibit reduced memory span.

The science of measuring short-term memory capacity

Within the Cattell-Horn-Carroll (CHC) model of intelligence, memory span falls under the broad ability of Short-Term Memory (Gsm). Within this framework, short-term memory is divided into:

  • Memory Span (MS) – the ability to encode and store sequential information.
  • Working Memory Capacity (MW) – the ability to manipulate temporarily stored information.
  • Attentional Control (AC) – the ability to focus on relevant stimuli and ignore distractors.

Among validated educational tests, short-term memory function is often measured in terms of verbal and visual memory, for example, through the following tasks:

  • Recalling sequences of digits in order. This is the method used by Aptem.
  • Presenting a short word list that the individual attempts to recall in order.
  • Reordering mixed lists of letters and numbers into alphanumeric order.
  • Recalling sequences of visual or spatial locations such as highlighted blocks in a 3×3 grid or the Simon Says game console.

Short-term memory and memory span are foundational components of learning and can impact the processing of verbal, non-verbal, and visual information. Research with children has shown that reduced memory span predicts poor literacy and numeracy regardless of intelligence. However, adjustments and intervention training have been shown to have a positive short-term impact.

Learn more about Aptem Assess

For an estimated 87% of learners, the Aptem Assess cognitive assessment with an included verbal reasoning test will take no more than 15 minutes. You can learn more about these tools in our brochure.

If you would like to integrate Aptem’s cognitive assessment into your delivery, book a demo, or if you are an Aptem customer, please speak to your Customer Success Manager.

Discover the other Aptem Assess games
References 

Cowan N. (2001)” The magical number 4 in short-term memory: a reconsideration of mental storage capacity”. Behav Brain Sci. 24(1):87-114. doi: 10.1017/s0140525x01003922

Miller, G. A. (1956). “The magical number seven, plus or minus two: Some limits on our capacity for processing information”. Psychological Review. 63 (2): 81–97. doi:10.1037/h0043158.

A focus on Aptem Assess interactive games: Similar words

‘Similar Words’ is one of the eight tasks which comprise Aptem Assess.  Aptem Assess is designed to rapidly measure key cognitive abilities that underpin learning and achievement.  In a short time, it can indicate which learners may have an underlying specific learning difficulty and require further exploration of their learning support needs.

The Similar Words task involves a learner comparing pairs of words to determine whether each word pair is similar, opposite, or unrelated in semantic meaning. This verbal similarity task mainly measures verbal reasoning but also vocabulary knowledge and semantic processing.

Verbal reasoning is the ability to understand and manipulate verbal information, including recognising patterns and relationships between verbal concepts.

Verbal Reasoning and learning processes

Understanding and processing verbal information underpins most learning and educational activities, regardless of whether the information is presented in spoken or written formats.  It plays a fundamental role in:

  • An individual’s ability to analyse and comprehend meaning in text whilst reading.
  • The writing of ideas, thoughts, and concepts in a logical format
  • Expressing ideas and arguments both verbally and on paper.

Consequently, a learner with verbal reasoning difficulties can be affected in many ways whilst engaging in learning; they may:

  • Struggle to process verbal instructions given in workshops or tutorials.
  • Be slower in understanding spoken information, which could impact, for example, participation in discussions.
  • Have greater difficulty in understanding written text.
  • Find it difficult to communicate ideas fluently in writing and speech.
  • Struggle to draw logical conclusions from written or spoken language.

Reduced verbal reasoning is seen in individuals with language impairments such as dyslexia.

The science of measuring verbal reasoning

The Cattell-Horn-Carroll (CHC) model (e.g., Schneider & McGrew, 2012) of intelligence is the generally accepted theory describing cognitive abilities. Within the CHC model, verbal reasoning is categorised by the Comprehension-Knowledge  factor (Gc) or acquired knowledge and language comprehension, which includes:

  • Lexical knowledge – having knowledge of word meanings and vocabulary use.
  • Language development – the ability to understand and express language effectively.
  • Listening ability – the ability to understand speech.
  • Communication ability – the ability to communicate thoughts and ideas clearly.
  • Grammatical sensitivity – having an understanding of formal grammar rules.

Among validated educational practices, a verbal reasoning test is measured using a number of tasks such as:

  • Identifying similarities between the concepts represented by pairs of words.  This may be presented as an open question such as “How are X and Y alike?” whereas Aptem Assess uses a multiple choice format.
  • Grouping words based on shared meanings, for example, which of the following “words go together”.
  • Using analogies to test relationships between word meanings, for example, “Dog is to the puppy as the cat is to…”
  • Presenting the learner with words and asking them to define them.

Verbal reasoning is key to understanding written and spoken information, which occurs in almost all knowledge-based learning situations. It influences how quickly and accurately individuals can comprehend and respond to information in verbal formats. Deficits in verbal reasoning affect how a learner can respond to assessments involving lengthy or complex written answers and respond quickly to spoken questions and answer-based assessments.

Learn more about Aptem Assess

For an estimated 87% of learners, the Aptem Assess cognitive assessment with an included verbal reasoning test will take no more than 15 minutes. Learn more in our brochure. If you would like to integrate Aptem’s cognitive assessment into your delivery, book a demo, or if you are an Aptem customer, please speak to your Customer Success Manager.

Discover the other Aptem Assess games
References 

Schneider, W. J., & McGrew, K. S. (2012). The Cattell-Horn-Carroll model of intelligence. In D. P. Flanagan & P. L. Harrison (Eds.), Contemporary intellectual assessment: Theories, tests, and issues (3rd ed., pp. 99–144). The Guilford Press.

A focus on Aptem Assess interactive games: Symbols

A smartphone screen showing an example of Aptem Assess's Symbols game

‘Symbols’ is one of the eight interactive games that comprise Aptem Assess, our tool designed to provide a rapid measure of key cognitive abilities that underpin learning and achievement. In a short amount of time, Aptem Assess can indicate which learners may have an underlying specific learning difficulty and require further exploration of their learning support needs.

How the Aptem Assess ‘Symbols’ task measures processing speed

The Symbols task is a processing speed test. It involves a learner checking a set of visual symbols to identify whether the set contains some target symbols. This task is mainly a measure of processing speed but also involves elements of visual processing, attention and concentration.

Processing speed describes how fast we can receive, understand and respond to information. Although it is not directly related to intelligence in terms of reasoning ability, for example, some people can process information slowly yet have high reasoning skills, it is crucial for many learning and assessment activities.

The impact of processing speed on learning processes

Processing speed plays an important role in learning. It influences the pace at which an individual can automatically recognise and respond to visual and auditory information. It impacts reading, maths and listening skills.

An individual with high processing speed will be able to easily follow instructions, decode information quickly and rapidly shift attention between tasks.

In comparison a learner with slow processing speed can be affected in a number of ways:

  • Slower processing of spoken information, for example following verbal instructions or explanations, or even travel directions.
  • Slower processing of written information due to time needed to process and decode letters which results in slower reading speeds.
  • They can take longer to organise their thoughts, which can also affect speaking and talking about their ideas.
  • Impacts writing information down and could also affect typing information on a keyboard.
  • It can affect retrieval of information from long-term memory.
  • They may be slower at completing maths and arithmetic tasks, due to the impact on identifying numbers, symbols and maths operations.

Consequently, a learner with slow processing speed is likely to find assessments, especially timed assessments difficult. They are likely to:

  • Need more time to produce their answers, written or verbal.
  • Read information repeatedly to process and understand it
  • Have difficulty following instructions and directions unless these are broken down
  • Not finish tasks in a reasonable amount of time unless adjustments are made.

Slow processing speed can occur with learning difficulties such as ADHD, dyslexia, and dyscalculia. Additionally, some learners with slow processing speed also have anxiety related to self-doubt and efficacy regarding learning.

The science of measuring processing speed

The Cattell-Horn-Carroll (CHC) model (e.g., Schneider & McGrew, 2012) of intelligence is the generally accepted theory describing cognitive abilities. The CHC model categorises processing speed (Gs) as one of the broad abilities that support intellectual functioning. Within this framework processing speed is further divided into:

  • Perceptual speed – the ability to rapidly compare visual symbols or patterns.
  • Rate of Test-Taking – The efficiency in completing simple cognitive tasks.
  • Number Facility – Speed of basic numerical operations.
  • Reading Fluency – Speed of processing written words for meaning.

The processing speed test is commonly measured by one or more of the following tasks:

  • Timing the scanning of symbols to identify if a target symbol appears in a given set. This is the method used by Aptem.
  • A coding task which involves rapidly matching symbols with numbers using a key.
  • Rapid identifying which symbols in a set do not meet a specific rule.

Processing speed is a critical cognitive ability that facilitates efficient learning and academic performance. It influences how quickly and accurately individuals can process information, retrieve knowledge, and respond to learning and assessment demands. Deficits in processing speed can significantly impact education and training success, particularly in tasks requiring rapid recognition and response to complex information.

Learn more about Aptem Assess

For an estimated 87% of learners, the Aptem Assess cognitive assessment, including a processing speed test, will take no more than 15 minutes. Learn more in our brochure. If you would like to integrate Aptem’s cognitive assessment into your delivery, book a demo, or if you are an Aptem customer, please speak to your Customer Success Manager.

Discover the other Aptem Assess games
References 

Schneider, W. J., & McGrew, K. S. (2012). The Cattell-Horn-Carroll model of intelligence. In D. P. Flanagan & P. L. Harrison (Eds.), Contemporary intellectual assessment: Theories, tests, and issues (3rd ed., pp. 99–144). The Guilford Press.

Aptem Assess vs Cognassist | What makes Aptem Assess stand out from the crowd?

Aptem Assess on mobile and laptop screen on a branded background

Cognitive assessment tools play a critical role in supporting inclusive education, funding compliance, and learner success. For training providers and apprenticeship organisations, selecting the right solution can significantly impact outcomes for learners with additional support needs. 

There are a range of initial needs cognitive assessment tools that vary in price and functionality, including Cognassist, Quickscan, Quickscreen and Do-IT Profiler, making the right choice depends on buyer priorities.  

Aptem Assess is the newest product in the market and the reason it was developed by Aptem, the award-winning, market-leading technology provider in the vocational training sector, is that Aptem customers wanted a cognitive assessment tool that was engaging for learners, scientifically robust and cost-effective. They felt all other tools offered some sort of compromise between these important factors.  

Aptem Assess has been available for a number of years to Apprenticeship providers, within the Aptem Apprentice product. More than 10,000 learners have taken the assessment. Customer feedback is excellent. But until recently, training providers could only use it if they had Aptem Apprentice. So the Aptem team set about making it possible to use the tool for any type of training programme, without needing to buy another product, and Aptem Assess was born.  

What is Aptem Assess? 

The guiding principles behind the development of Aptem Assess are:  

  • Affordability at scale: Aptem Assess enables cost-effective application across your entire learning population, with costs starting at just £15 per assessment.  
  • Engaging and positive experience: the assessment itself is crafted to be highly engaging for learners to drive a better completion rate.
  • Fast and efficient: It takes the majority of learners just 15 minutes to complete, saving time without compromising on quality*. 
  • Flexible and accessible: the assessment works seamlessly across mobile, laptop and desktop devices, providing learners with flexibility and ease of use.

Aptem Assess helps providers meet ESFA funding and Ofsted requirements while delivering meaningful support tailored to each learner’s cognitive profile. 

Aptem Assess: Feature comparison 

When thinking about purchasing a cognitive assessment tool, whether that’s Aptem Assess, Cognassist, QuickScan, QuickScreen, Do-IT Profiler or another assessment solution, it’s worth comparing the features against your priorities. To help you do this, we have summarised the key features of the Aptem Assess product for you to compare with Cognassist and other tools.  

Aptem Assess
Cost
£15-£25/assessment​
Completion time
15-30 mins depending on needs​
Accessibility
Mobile, tablet, desktop​
Adaptive test
Yes
Quality score
Yes
Reporting
Admin portal to access full results​
Guidelines behind assessment​
British Psychological Society, ITC, European Federation of Psychologists
Cognitive assessment model​
Cattell-Horn-Carroll model​
Scoring
Norm-referenced scoring​
Validation of assessment​
100s of participants, range of demographics. 16% LLDD
ESFA acceptance of product at assurance review​
Yes

Explanation of key differences between Aptem Assess and other cognitive assessment tools 

 

A history of supporting providers 

Aptem has worked with training providers and apprenticeship organisations for over a decade. The Aptem Assess tool builds on this legacy, providing cognitive screening that’s been used by large employers and institutions to identify support needs among adult learners. 

Designed for practical use 

Aptem Assess is intuitive, time-efficient and built with learners in mind. Providers can deploy it quickly, and staff and learners benefit from its user-friendly interface. 

Built for integration and flexibility 

With open APIs and flexible configuration, Aptem Assess fits easily into existing systems and workflows. If this is a priority for you make sure any other tool meets this criterion. Some competitor products require lengthy setup and have more restrictive integrations. 

Lower cost, greater value 

We built Aptem Assess to challenge a sector that offered relatively high-price solutions that prevented providers offering assessments to all of their learners. Aptem Assess is a competitively priced, scalable solution without compromising on quality or compliance support. 

Compliance made simple 

As you should expect from any cognitive assessment tool you purchase, Aptem Assess supports compliance with ESFA and Ofsted requirements. What sets Aptem Assess apart is its adaptability – with editable plans and reports that align directly with funding evidence and learning support frameworks. 

Why providers are exploring alternatives 

The apprenticeship and training sector is evolving, and so are provider needs. Many are seeking a solution that offers modern technology, lower costs, and more flexibility – all without compromising compliance or learner support. 

Aptem Assess delivers a well-established, reliable alternative that supports learners and providers alike. 

We’re so confident you’ll love Aptem Assess that we offer you the chance to try before you buy 

Try the assessment yourself: https://app.aptemassess.co.uk/aptem/sample/register  

Book a demo: https://www.aptemassess.co.uk 

Register a free account: https://signup.aptemassess.co.uk/signup  

Conclusion: a trusted, modern solution 

Aptem Assess isn’t just a new name, it’s a tried and tested solution with deep roots in the training and education sector. For providers looking to move away from premium pricing and rigid systems, Aptem Assess offers a smart, scalable path forward. 

If you’re considering affordable and scalable alternatives to Cognassist, QuickScan, QuickScreen or Do-IT Profiler, Aptem Assess should be at the top of your list. 

FAQs

Is Aptem Assess already in use?

Yes. It has been used successfully for years by large training providers and organisations to support adult learners. 

Is implementation really that fast?

Yes. Most customers are live within a few days, supported by our expert team.

How does it support ESFA compliance?

Aptem Assess links support plans directly to evidence categories and provides flexible reporting for audit readiness. 

*For the estimated 80% of users with no identified cognitive needs. The adaptive assessment may take up to 30 minutes for those with potential needs.